The PPOO was recently established within the Office of the NBC Director to better position the NBC to respond to the President's Management Agenda, OMB budget and performance integration initiatives, and the requirements of the Government Performance and Results Act and the Government Management Reform Act. PPOO has two primary functions:
- Planning and Performance Management (PPM), which establishes policies and procedures for planning, performance, and business process re-engineering, and
- Management Control and Audit Liaison (MCA), which establishes policies and procedures for management control reviews, management control and audit oversight, and the reporting and tracking of audit NFRs and corrective action plans.
To fulfill its function, PPM will facilitate and coordinate the development of the NBC's 5 year strategic goals, the 3 year tactical plans for achieving those goals, and the annual updates to those plans. PPM will also facilitate and coordinate the establishment, monitoring, and analysis of objective, independently verifiable, NBC-wide business line performance measures to ensure that progress is being made towards our goals. To carry out these activities, PPM will take the lead on performance management training for NBC staff and work with Human Resources, the NBC Senior Leadership Team, and the business line managers to incorporate goals into the performance plans of the NBC executives and staff. In a related activity, PPM will assume the post implementation management and oversight of ABC/M within the NBC. And lastly, PPM will work with the NBC Budget Office to integrate performance data, in the form of actual costs, for budget formulation purposes.
"It would be a missed opportunity to view planning and performance as a 'check-the-block' exercise. Used correctly and taken to heart, it could be the basis of a 'survival plan' to ensure that the NBC is still here in 5 years, is satisfying its customers, and is financially sound as we all know it is capable of doing with its tremendously talented staff", said Tony Queern, PPM Focus Leader.
In carrying out its function, MCA will ensure a proactive approach is taken regarding oversight of the management control program and audit activities. It will reactivate the NBC Management Control and Audit Follow-up Council and ensure representation from each of the Directorates exists. The goal of the Council will be to ensure a strong system of management/internal controls exist in NBC business practices. It will be proactive in that, rather than simply reacting to audit findings as they are identified in audits, it will ensure an internal self-evaluation process is in place for all NBC business lines with the goal of identifying deficiencies before they become audit findings. This will be accomplished through establishment of a strong and effective Management Control Review program within the NBC. The Program will include cyclical reviews of all NBC business lines.
In addition to internal reviews, MCA will ensure an aggressive follow-up program is in place to monitor the corrective actions of all weaknesses found in management control reviews and outside audits. The objective is not just to ensure that sufficient corrective action has been taken to prevent repeat of the findings in subsequent reviews and audits, but to improve business practices. Although MCA will take the lead in establishing the management control review and follow-up process, it will only be successful with the full support and participation of business line managers.
To keep you abreast of developments in these areas, PPOO plans to be a regular contributor to future issues of the NBC Profile.
For more information
Tony Queern
Anthony_B_Queern@nbc.gov
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