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Indirect Cost Services
| Indirect Cost Services (ICS) Home | ||
| Prepare & Submit ICP |
Process ICP |
Helpful Tools |
| What's New |
Related Links |
Contact Us |
Welcome to the U.S. Department of the Interior (DOI), National Business Center (NBC) Indirect Cost Services (ICS). This home page provides basic guidance about where and how to submit Indirect Cost Proposals (ICPs) to obtain a current negotiated indirect cost rate for federal grants and contracts.
Please review our disclaimer.
Who is your ICS staff?
Our motto is better service through improved efficiency, which we achieve through the three C's:
- Continuity through staff retention
- Consistency in interpretation and application of rules and regulations
- Convenience for clients - one place for indirect cost information and negotiation.
Click here for more information on your ICS staff.
How do you contact us?
U.S. Department of the Interior
National Business Center
Indirect Cost Services
2180 Harvard Street, Suite 430
Sacramento, CA 95815
Phone No. (916) 566-7111
Fax No. (916) 566-7110
Email: ics@nbc.gov
Email the ICS if you have any questions concerning the Indirect Cost Negotiation Processes or if you have any suggestions on how to make this site more customer friendly.
Litigation Update
On June 11, 2003, the Honorable C. LeRoy Hanson, United States District Judge for the District of New Mexico, issued the Third Stipulated Order to Implement Benchmarking Methodology to clarify implementation of the prior two orders (see “Prior Orders” below). This Order includes four attachments as follows:
- Attachment 1 - (5/28/03) "Revised Exhibit 'A' To Stipulated Order Regarding Equitable Relief to Implement Benchmarking Methodology" (revised Exhibit A from June 1, 2001, Equitable Relief Order)
- Attachment 2 - (5/28/03) "Revised Exhibit 'B' - New Benchmarking Template" (revised Exhibit B from the June 1, 2001, Equitable Relief Order)
- Template to calculate the incremental increase used to calculate the BIA Benchmarked Rate as provided in Attachments 1 and 2 of the June 11, 2003, order in Excel Format
- Attachment 3 - "FY 2001 Carryforward and FY 2003 Rate Computation" spreadsheet (see electronic form "Template to Calculate the Carryforward Amount for Native American Entities" in Excel Format).
- Attachment 4 - "55 Tribal Organizations That Received Benchmarking BIA Rates"
Prior Orders:
- October 5, 2000, the Honorable C. LeRoy Hanson, United States District Judge for the District of New Mexico issued a Stipulated Order Regarding Equitable Relief in the matter of Ramah Navaho Chapter and Oglala Sioux Tribe vs. Bruce Babbit, et. al., that rescinded and replaced all previous orders.
- June 1, 2001, the Honorable C. LeRoy Hanson, United States District Judge for the District of New Mexico issued a Stipulated Equitable Relief Order to Implement the Benchmarking Methodology in the matter of Ramah Navaho Chapter and Oglala Sioux Tribe vs. Bruce Babbit, et. al.
- August 5, 2002, the Honorable C. LeRoy Hanson, United States District Judge for the District of New Mexico issued a Second Stipulated Order to Implement Benchmarking Methodology to clarify implementation of the first order.
What is new?
- Attention State Agencies: Visit our Helpful Tools - Template Section and find our new and improved spreadsheet to perform your three percent limitation analysis. The upgraded spreadsheet is usable by everyone, no matter what their direct cost base is and, if applicable, will calculate your adjusted SWCAP amount.
- Our office and the Department of Education entered into an agreement that allows you to submit "restricted rates" to us for Education grants with the "supplement not supplant" provision. Education will review and approve the "restricted rates" and provide the administrative support and technical assistance in case of an appeal or other disagreements regarding the "restricted rate."
- Our office will send out for signature and issue the "restricted rate" together with standard rates in customary negotiation agreements. For your convenience and to facilitate the "restricted rate" calculation, we are making available the Department of Education letter which includes an example on how to compute the "restricted rate."
- Tribes participating in Tribal Self-Governance may qualify for predetermined rates as long as they negotiate annual funding agreements as discussed in the Federal Register, Vol. 65, No. 242, page 78689. Tribes qualify as long as they do not have any federal contracts in their direct cost base and meet the Circular A-87 requirement of having a "stable cost experience." Our office considers a "stable cost experience" to be a history of several years (minimum of three separate negotiations) in which indirect costs are stable/consistent from year to year as well as in relation to the respective direct cost bases.
How do you prepare and submit an ICP?
Preparing and Submitting Indirect Cost Proposals
- Provides information on what types of costs that can be considered in preparing ICPs and what type of documents are needed to submit a complete indirect cost proposal,
- Discusses rates available, and carry forward computations, and
- Summarizes selected Office of Management and Budget Circular A-87 cost principles.
Helpful tools for your preparation:
How do we process your ICP?
Processing Indirect Cost Proposals includes information on submittal deadlines and discusses the procedures employed by ICS to review and evaluate an indirect cost proposal.
What is envisioned for this site?
We envision that this site will ultimately provide information on:
- The individual status of submitted indirect cost proposals.
- Negotiated indirect cost rates (restricted to federal contracting officials and individual client entities).
- Negotiation procedures, upcoming training opportunities, and other related events.
We believe that the development of our Web site would not be complete without your ideas. In that regard, we invite you to send your comments to any of our ICS staff or to our email address. Together, we can create a Web site with information that will be useful to all of us.
IMPORTANT LINKS
Where can you find additional reference materials? More comprehensive guidance and information may be obtained through the following links:
- USA.gov - The U.S. government's official web portal.
- Office of Management and Budget Circulars
- Catalog of Federal Domestic Assistance
- Implementation Guide for OMB Circular A-87
- Division of Cost Allocation, HHS
- National Congress of American Indians
- Bureau of Indian Affairs, DOI
DISCLAIMER
We have made every attempt to ensure that the information on this site conforms to current laws, regulations, and guidance governing the negotiation of indirect cost rates. Please understand, however, that the actual texts of these laws, regulations, and guidance are the definitive sources for information and direction on indirect cost rate negotiations. Also, please note that individual agencies responsible for developing and enforcing regulations on indirect costs may clarify their regulations from time to time, which can change how you apply the regulations in negotiating your indirect cost rates.